Creating Strategy and Risk Objects

In this section:

PMF provides a strategy management system that allows you to arrange and organize metrics into business strategies. You can link and align metrics to various business goals, projects, and themes. You can also assign a weight to an individual metric (that is, set its priority compared to other metrics).

Once you perform the preceding tasks, you can present and interpret the objects through various perspectives and business views, as appropriate for different business roles inside an organization, or outside.

PMF supports several types of objects, including perspectives, objectives, compound objectives, risks, and consequences. On the legend on a Strategy Map, a user can click a type to highlight that specific type. For example, a user can click Risk on the legend to highlight only the risk objects on the Strategy Map. This capability supports a live discussion about the risk performance of a business strategy.
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Creating or Editing a Perspective

How to:

A perspective indicates a high-level classification for types of objectives. It is a container that holds objectives. You can display a perspective for any scorecard, both on a scorecard view and in the Strategy Map.

To create a perspective, you will use the New Perspective panel on the Author tab. To edit a perspective, you will use the Edit Perspective panel.
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Procedure: How to Create a Perspective
  1. In the Author tab, click the Perspectives panel button in the left pane.
  2. Click the New button.

    The following image shows the New Perspective panel that opens, with sample values in the fields.

    New Perspective panel

  3. Complete the fields on the New Perspective panel, as described in the following table.

    Field

    Description

    Perspective Name

    Type a name for the new perspective. The maximum number of characters is 50.

    Description

    Type a brief description of the perspective. The maximum number of characters is 1024.

    Owner

    From the drop-down menu, click the ID of the owner of the perspective. The default value is the ID of the owner that is logged on.

  4. After you have supplied the values on the panel, click Save.
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Procedure: How to Edit an Existing Perspective
  1. In the Author tab in PMF, click the Perspectives panel button.
  2. Click the name of the perspective that you want to edit.
  3. On the Edit Perspective panel that opens, edit the perspective as desired. The fields are the same as those on the Create Perspective panel.
  4. If you are not using automatic weighting, click the Adjust Objective Weights button to set the priority of individual objectives that are linked to the perspective.

    The following image shows the Objective Weights panel, with sample values.

    Objective Weights panel

    1. In the panel, drag the sliders to re-assign the weights, or type the weighting percentage in the input field.

      Tip: Typed percentages are recognized when you move the mouse off the input field and click it.

      Notice that the weights are automatically balanced across all the objectives.

      If you do not want to balance a particular objective as you drag the sliders or type percentages, click the Lock icon to the left of the objective to lock the weight of that objective.

      The Total Weighting Percentage is displayed at the bottom of the weights column as a guideline when you make percentage adjustments.

    2. At any time, optionally click Re-balance weights to assign an equal percentage to all objectives.
    3. Click Save on the panel when you have adjusted the weights as desired.
    4. Click Perspective to return to the Edit Perspective panel.
  5. Click Save on the Edit Perspective panel when you have finished making changes.
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Creating or Editing an Objective

How to:

An objective relates to a high-level goal for business action. An objective is designed to be specific, measurable, action-oriented, results-driven, and time-based (SMART).

To create an objective, you will use the New Objective panel on the Author tab. To edit an objective, you will use the Edit Objective panel.
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Procedure: How to Create an Objective
  1. In the Author tab in PMF, click the Objectives panel button.
  2. Click New.

    The New Objective panel opens, as shown in the following image.

    New objective panel

  3. Complete the fields on the New Objective panel, as described in the following table.

    Field

    Description

    Name

    Type a name for the new objective. The maximum number of characters is 50.

    Report

    From the drop-down menu, click the type of view on which the objective appears.

    Object Type

    Leave the default value, Objective.

    Description

    Type a brief description of the objective. The maximum number of characters is 1024.

    Subjective Comments

    Type information about the objective that helps you use it in your authoring tasks. The maximum number of characters is 1024.

    Owner

    From the drop-down menu, click the ID of the owner of the objective. The default value is the ID of the owner that is logged on.

  4. After you have supplied the values on the panel, click Save.
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Procedure: How to Edit an Existing Objective
  1. In the Author tab in PMF, click the Objectives panel button.
  2. In the Objectives tree on the left, locate and click the name of the objective that you want to edit.
  3. On the Edit Objective panel that opens, edit the objective as desired. The fields are the same as those on the Create Objective panel. The name of the associated scorecard, perspective, and theme is shown in the respective field, if applicable.
  4. Optionally, click the Link/Unlink Measures button to modify the list of measures that are linked to the objective. The Link Measures to Objective panel opens.
    1. To link a measure to the objective, locate the measure in the Measures Available to be Linked section of the panel. Select the Link? check box.

      You can link more than one measure by selecting all the applicable check boxes.

    2. To unlink a measure associated with the objective, locate the measure under Measures Currently Linked. Select the Unlink? check box for the measure.
    3. Click Save to make the changes to the list of measures that are linked to the objective.
    4. Click Objective to return to the Edit Objective panel.
  5. Optionally, click the Adjust Measure Weights button to set the priority of individual measures that are linked to the objective.

    Tip: You can also click this button on the Link Measures to Objective panel.

    If you are not using automatic weighting, it is strongly recommended that you adjust the weighting of measures if you change linking relationships, as described in step 4. If you do not adjust weighting, metric totals may be inaccurate.

    1. On the Measure Weights panel that opens, drag the sliders to re-assign the weights, or type the weighting percentage in the input field.

      Tip: Typed percentages are recognized when you move the mouse off the input field and click it.

      Notice that the weights are automatically balanced across all the measures.

      If you do not want to balance a particular measure as you drag the sliders or type percentages, click the Lock icon to the left of the measure to lock the weight of that measure.

      The Total Weighting Percentage is displayed at the bottom of the weights column as a guideline when you make percentage adjustments.

    2. At any time, optionally click Re-balance weights to assign an equal percentage to all measures.
    3. Click Save on the panel when you have adjusted the weights as desired.
    4. Click Objective to return to the Edit Objective panel.
  6. Click Save on the Edit Objective panel when you have finished making changes.
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Creating or Editing a Compound Objective

How to:

A compound objective enables you to link multiple causative objectives into a grouping that you can place on a Strategy Map. When included on a dashboard, a view, or a Strategy Map, a compound objective displays the aggregate values of the contributing objectives.

To create a compound objective, you will use the New Compound Objective panel on the Author tab. To edit a compound objective, you will use the Edit Compound Objective panel.

You can also edit an individual objective that is linked to a compound objective.

To link individual objectives to a compound objective, use the standard linking function on the Strategy Map.

The following image shows a compound objective, named Blended Profit Goal, on a Strategy Map. Two objectives are linked to the compound objective. They are Profit up 20 Pct and Margin up 10 Pct.

Sample compound objective on Strategy Map

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Procedure: How to Create a Compound Objective
  1. In the Author tab in PMF, click the Objectives panel button.
  2. Click Compound.

    The following image shows the New Compound Objective panel that opens, with sample values in the fields.

    New Compound Objective panel

  3. Complete the fields on the New Compound Objective panel, as described in the following table.

    Field

    Description

    Name

    Type a name for the new compound objective. The maximum number of characters is 50.

    Report

    From the drop-down menu, click the type of view on which the compound objective appears.

    Object Type

    Leave the default value, Objective.

    Description

    Type a brief description of the compound objective. The maximum number of characters is 1024.

    Subjective Comments

    Type information about the compound objective that helps you use it in your authoring tasks. The maximum number of characters is 1024.

    Owner

    From the drop-down menu, click the ID of the owner of the compound objective. The default value is the ID of the owner that is logged on.

  4. After you have supplied the values on the panel, click Save.
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Procedure: How to Edit an Existing Compound Objective
  1. In the Author tab in PMF, click the Objectives panel button.
  2. In the Compound Objectives tree on the left, locate and click the name of the compound objective that you want to edit.
  3. On the Edit Compound Objective panel, edit the compound objective as desired.

    If you are not using automatic weighting, the Adjust Objective Weights button enables you to set the priority of individual objectives that are linked to the compound objective.

    • Click Adjust Objective Weights to open the Objective Weights panel for the compound objective.
    • Drag the sliders to re-assign the weights, or type the weighting percentage in the input field.

      Tip: Typed percentages are recognized when you move the mouse off the input field and click it.

      Notice that the weights are automatically balanced across all the contributing objectives.

      If you do not want to balance a particular objective as you drag the sliders or type percentages, click the Lock icon to the left of the objective to lock the weight of that objective.

      The Total Weighting Percentage is displayed at the bottom of the weights column as a guideline when you make percentage adjustments.

    • Optionally, click Re-balance weights to assign an equal percentage to all objectives.
    • Click Save on the panel when you have adjusted the weights as desired.
    • Click Compound to return to the Edit Compound Objective panel.
  4. Click Save on the Edit Compound Objective panel when you have finished making changes.
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Procedure: How to Edit an Individual Objective That Is Linked to a Compound Objective
  1. In the Author tab in PMF, click the Objectives panel button.
  2. In the Compound Objectives tree on the left, expand the node for the compound objective to which the individual objectives are linked.
  3. In the tree, locate and click the name of the individual objective that you want to edit.
  4. On the Edit Objective panel that opens, edit the objective as desired.
  5. Click Save on the panel when you have made your edits as desired.
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Creating or Editing a Risk

How to:

A risk describes an area that you are measuring that represents a specific problem, or threat, to your enterprise. Risks can be placed on the Strategy Map and you have the ability to link different metrics to each risk.

To create a risk, you will use the New Risk panel on the Author tab. To edit a risk, you will use the Edit Risk panel.

To link individual risks to a consequence, use the standard linking function on the Strategy Map, as described in Drawing a Strategy Map.
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Procedure: How to Create a Risk
  1. In the Author tab in PMF, click the Risks panel button.
  2. Click New.

    The New Risk panel opens, as shown in the following image.

    New Risk panel

  3. Complete the fields on the New Risk panel, as described in the following table.

    Field

    Description

    Name

    Type a name for the new risk. The maximum number of characters is 50.

    Report

    From the drop-down menu, click the type of view on which the risk appears.

    Object Type

    Leave the default value, Risk.

    Description

    Type a brief description of the risk. The maximum number of characters is 1024.

    Subjective Comments

    Type information about the risk that helps you use it in your authoring tasks. The maximum number of characters is 1024.

    Owner

    From the drop-down menu, click the ID of the owner of the Risk. The default value is the ID of the owner that is logged on.

  4. After you have supplied the values on the panel, click Save.
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Procedure: How to Edit an Existing Risk
  1. In the Author tab in PMF, click the Risks panel button.
  2. In the Risks tree on the left, locate and click the name of the risk that you want to edit.
  3. On the Edit Risk panel, edit the risk as desired. The fields are the same as those on the New Risk panel. The name of the associated scorecard, perspective, and theme is shown in the respective field, if applicable.
  4. Optionally, click the Link/Unlink Measures button to modify the list of measures that are linked to the risk. The Link Measures to Risk panel opens.
    1. To link a measure to the risk, locate the measure in the Measures Available to be Linked section of the panel. Select the Link? check box.

      You can link more than one measure by selecting all the applicable check boxes.

    2. To unlink a measure associated with the risk, locate the measure under Measures Currently Linked. Select the Unlink? check box for the measure.
    3. Click Save to make the changes to the list of measures that are linked to the risk.
    4. Click Risk to return to the Edit Risk panel.
  5. Optionally, click the Adjust Measure Weights button to set the priority of individual measures that are linked to the risk.

    Tip: You can also press this button on the Link Measures to Risk panel.

    If you are not using automatic weighting, it is strongly recommended that you adjust the weighting of measures if you change linking relationships, as described in step 4. If you do not adjust weighting, metric totals may be inaccurate.

    1. On the Measure Weights panel that opens, drag the sliders to re-assign the weights, or type the weighting percentage in the input field.

      Tip: Typed percentages are recognized when you move the mouse off the input field and click it.

      Notice that the weights are automatically balanced across all the measures.

      If you do not want to balance a particular measure as you drag the sliders or type percentages, click the Lock icon to the left of the measure to lock the weight of that measure.

      The Total Weighting Percentage is displayed at the bottom of the weights column as a guideline when you make percentage adjustments.

    2. At any time, optionally click Re-balance weights to assign an equal percentage to all measures.
    3. Click Save on the panel when you have adjusted the weights as desired.
    4. Click Risk to return to the Edit Risk panel.
  6. Click Save on the Edit Risk panel when you have finished making changes.
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Creating or Editing a Consequence

How to:

A consequence enables you to link multiple causative risks into a grouping that you can place on a Strategy Map. When included on a dashboard, a view, or a Strategy Map, a consequence displays the aggregate values of the contributing risks.

To create a consequence, you will use the New Consequence panel on the Author tab. To edit a consequence, you will use the Edit Consequence panel.

To link individual risks to a consequence, use the standard linking function on the Strategy Map.

The following image shows a consequence, named Delisting from Stock Market, on a Strategy Map. Two risks are linked to the consequence. They are Internal Fraud and Programming errors in systems.

Sample consequence on Strategy Map

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Procedure: How to Create a Consequence
  1. In the Author tab in PMF, click the Risks panel button.
  2. Click Consequence.

    The following image shows the New Consequence panel that opens, with sample values in the fields.

  3. Complete the fields on the New Consequence panel, as described in the following table.

    Field

    Description

    Name

    Type a name for the new consequence. The maximum number of characters is 50.

    Report

    From the drop-down menu, click the type of view on which the consequence appears.

    Object Type

    Leave the default value, Risk.

    Description

    Type a brief description of the consequence. The maximum number of characters is 1024.

    Subjective Comments

    Type information about the consequence that helps you use it in your authoring tasks. The maximum number of characters is 1024.

    Owner

    From the drop-down menu, click the ID of the owner of the consequence. The default value is the ID of the owner that is logged on.

  4. After you have supplied the values on the panel, click Save.
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Procedure: How to Edit an Existing Consequence
  1. In the Author tab in PMF, click the Risks panel button.
  2. In the Consequences tree on the left, locate and click the name of the consequence that you want to edit.
  3. On the Edit Consequence panel, edit the consequence as desired.

    If you are not using automatic weighting, the Adjust Risk Weights button enables you to set the priority of individual risks that are linked to the consequence.

    • Click Adjust Risk Weights to open the Risk Weights panel for the consequence.
    • If you are not using automatic weighting, drag the sliders to re-assign the weights, or type the weighting percentage in the input field.

      Tip: Typed percentages are recognized when you move the mouse off the input field and click it.

      Notice that the weights are automatically balanced across all the contributing risks.

      If you do not want to balance a particular risk as you drag the sliders or type percentages, click the Lock icon to the left of the risk to lock the weight of that risk.

      The Total Weighting Percentage is displayed at the bottom of the weights column as a guideline when you make percentage adjustments.

    • Optionally, click Re-balance weights to assign an equal percentage to all risks.
    • Click Save on the panel when you have adjusted the weights as desired.
    • Click Consequence to return to the Edit Consequence panel.
  4. Click Save on the Edit Consequence panel when you have finished making changes.
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Deleting a Strategy or Risk Object

How to:

The procedure for deleting a strategy or risk object is the same for every type of object. To delete an object, you will use the Edit panel on the Author tab.

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Procedure: How to Delete a Strategy or Risk Object
  1. In the Author tab in PMF, click the panel button that opens the navigation tree for the strategy or risk object that you want to delete.
  2. Locate and click the name of the object.

    The Edit panel for the object opens.

  3. Click the Delete button on the Edit panel.

    After you click Delete, PMF prompts you to confirm the deletion of the object.

  4. Click OK to proceed with the deletion.
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