Monitored Records Maintenance

The Monitored Records Maintenance option provides information about the records of report requests and allows you to delete redundant or unrepresentative request records to keep the Usage Monitoring databases to an efficient size.

How to: Review Data Only or Review Data Before Deleting Define Deletion Criteria Remove a Database From SiteAnalyzer's Control Example: Number of Monitor Records Monitor Record Detail Custom Report

This feature also includes a review option to let you see monitored data in report form and preview the potential results of deletion criteria. In addition, when databases change significantly, you can use the Monitored Records Maintenance option to delete records collected before the change.

Select the Monitored Records Maintenance option in the Usage Monitoring menu and press Enter. The following screen opens:

The following options are provided:

• Reviewing monitor data first and then defining deletion criteria.
• Defining deletion criteria without reviewing it.
• Reviewing monitor data only.

The following sections describe these options.

Procedure: How to Review Data Only or Review Data Before Deleting

1. Select the Monitored Records Maintenance option from the Usage Monitoring menu.

2. When you select either the Review monitor data and define deletion criteria option or the Review monitor data only option from the Monitored Records Maintenance menu, the following screen opens:

3. Select one of the following types of reports:
   • Number of monitor records. Select the Userid, Database name, or Request name field to see all entries for that field as well as the number of records for each.
   • Monitor record detail. Select the Userid, Database name, or Request name field to see a detailed report for all records, sorted by that field.
   • Custom. Enter a specific Userid, Database name, and Request name to see a detailed report for all records that match your criteria.

4. At the bottom of the menu is an Offline option. Select it to send the information to a printer in addition to displaying it on the screen.

5. If you selected the option to Review monitor data and define deletion criteria, once you finish reviewing data, a screen that lets you define deletion criteria appears. If you want to define deletion criteria for the data you just reviewed, follow the steps in How to Define Deletion Criteria, starting with step 2.

The following examples use sample data to show reports for reviewing data before you decide what to delete.

Example: Number of Monitor Records

The following is a sample report that results from the Number of monitor records per userid option:

This report displays the field you specified, in this case, Userid, sorted, and the number of records for each entry.

Example: Monitor Record Detail

The following is a sample report that results from the Monitor record detail sorted by userid option:

This report shows a number of request details for all records, sorted by the field Userid.

Example: Custom Report

When you select Custom report from the menu, the following screen is displayed. It allows you to specify the information you want to include in the report.

The report generated from this screen shows the same columns as the detail report in the previous example, but only for the criteria you specify. You can provide values for the date fields, and you can provide values for Userid, Database name, Source, and Request name. If you do not provide values for any of these four selection fields, you must provide values for the date fields.

Once you have entered your specifications, press the Enter key to review a report that matches all your criteria. Press PF4 to bypass the Custom report and continue to the Usage Monitor database maintenance menu or PF3 to return to the Usage Monitoring menu.

The following report would be generated if you entered the Request name CAR01 in the Custom Report Options menu:

Procedure: How to Define Deletion Criteria

Perform the following steps to define deletion criteria for your records.

Note: Before you define any deletion criteria, it is recommended that you first review the data. For more information, see How to Review Data Only or Review Data Before Deleting.

1. If you are not reviewing data first, select the Monitored Records Maintenance option from the Usage Monitoring menu. For more information, see Monitoring Granularity. The following window opens:

2. Select Define deletion criteria only from the Monitored Records Maintenance menu.

The following screen opens:



The options in this menu enable you to specify deletion criteria.

3. Using any combination of values, type the Userid, Database name, Source, Request name, or Dates for the records you want to delete.

4. Press the Enter key to delete or PF3 to return to the Usage Monitoring menu.

SiteAnalyzer does not immediately delete any records. Instead, it displays the following screen, which shows the deletion criteria specified and allows you to confirm the delete:

5. To change the criteria, press PF6 to return to the previous screen. Press PF3 to return to the Usage Monitoring menu without performing the delete. To proceed with the deletion, press the Enter key.

SiteAnalyzer immediately deletes all records that meet the specified criteria without displaying them first. As a result, it is a good idea to review the information thoroughly before you delete.

Procedure: How to Remove a Database From SiteAnalyzer's Control

1. Select Usage Monitoring Settings from the Usage Monitoring Menu.

The following window opens:

2. Enter the name of the database you wish to remove from SiteAnalyzer's control and press Enter.

On MVS only, enter a PDS containing Master File.

The following window opens:

3. Select Stop and click Enter.

The specified database is no longer monitored.

This does not delete any usage monitoring data already collected for this database from the Usage Monitoring databases. It only stops any further monitoring.